Clearinghouse Query Log Template

Maintain a Clearinghouse query log to demonstrate compliance with pre-employment and annual query requirements. Store this log with your DQ files.

Last updated: June 4, 2026

Checklist Items

Required — Driver Name
Required — Query Type (pre-employment full / annual limited / follow-up full)
Required — Query Date
Required — Result (No record found / Record exists)
If record exists: follow-up full query conducted (Y/N)
Full query result (if applicable)
Action taken (if violation found)
Required — Next annual query due date
Required — Query saved to DQ file (Y/N)

Checkboxes reset on page reload. This is a reference tool only — not a saved record.

Notes

Annual limited queries do not require driver consent.
Pre-employment full queries and follow-up full queries require driver electronic consent through the Clearinghouse portal.
Keep query records in each driver's DQ file.

Editorial notice: This checklist is an educational reference tool, not a legal document. Verify current regulatory requirements with FMCSA and a qualified compliance professional before relying on this template.