Driver Qualification File Checklist Template

Checklist Items

• Required — Driver application — signed, dated, complete 10-year employment history
• Required — Initial MVR — from all states where licensed in past 3 years
• Required — Annual MVR — most recent (within 12 months)
• Required — Annual driver review — signed, dated, within past 12 months
• Required — Previous employer safety performance history inquiries — sent within 30 days of hire
• Required — Previous employer inquiry responses or documentation of non-response
• Required — Road test certificate OR CDL-as-waiver notation (CDL #, class, state)
• Required — Current DOT medical certificate (MCSA-5876) — not expired
• Required — Pre-employment drug test result — negative
• Required — Clearinghouse pre-employment full query — confirmation on file
• Required — Most recent annual Clearinghouse limited query
• Required — CDL photocopy or verified CDL details on file
• Required — Written drug and alcohol policy — acknowledgment signed by driver

Checkboxes reset on page reload. This is a reference tool only — not a saved record.