New CDL Driver Onboarding Checklist Template

Checklist Items

• Required — Collect completed driver application (signed, dated)
• Required — Run initial MVR from all applicable states
• Required — Run FMCSA Clearinghouse full pre-employment query (after driver consent)
• Required — Administer DOT pre-employment drug test — wait for negative result
• Required — Collect DOT medical certificate — verify not expired
• Required — Verify CDL class, endorsements, and expiration
• Required — Complete road test or document CDL waiver
• Required — Provide written drug and alcohol policy to driver
• Required — Add driver to random testing consortium/pool
• Required — Register driver in Clearinghouse under your DOT number
• Required — Open DQ file and organize all documents
• Required — Within 30 days: send previous employer safety history inquiries
• Required — Set calendar reminders: annual MVR, annual review, annual Clearinghouse query
• Required — Note medical certificate expiration date in tracking system

Checkboxes reset on page reload. This is a reference tool only — not a saved record.